Showcase FAQ

How do I apply?
Go www.ipayweb.org to complete an application. Applications and support materials will only be accepted online.

What is the deadline?
Early bird applications and payment at the early bird rate are due no later than April 25, 2014.
Regular applications, support materials, and payment are due no later than May 9, 2014. Applications are now closed.

How many people attend Showcase?
Approximately 400 people attend Showcase each year.

Do I need to be an IPAY member to apply?
No, you do not need to be an IPAY member. The advantage to becoming a member when you apply is you receive a discount on your application fee.

Can I submit applications for more than one piece?
Yes. Please complete a separate application for each piece for which you are applying. An application fee is required per application.

Can my agent apply on my behalf?
Yes. Applications may be submitted by individual artists, companies, their agents, or managers.

Does the work need to be finished to apply?
Yes. The work for which you are applying must be completed by the date of your application. As part of the selection process the Selection Committee will need to review a complete online (vimeo or youtube) video of the entire piece you plan to tour.

Does the work need to be tour-ready to apply?
No, but as part of the selection process the Selection Committee will need to review a video (vimeo or youtube) of the actual piece you plan to tour. If selected for Showcase, the work must be ready to tour to Showcase in January 2015.

May I submit a script for the piece?
Yes. Scripts are often very helpful to the Selection Committee, but only if they are submitted along with a complete online (vimeo or youtube) video of the actual piece that will tour. If you plan on submitting a script, you will upload it online when you complete your application.

How do I get a spotlight slot?
Artists/companies not selected for Showcase will be considered to perform a 10-minute, low-tech selection of the show, or "Spotlight." Spotlights will be curated based on the selection committee's review of the applications.

Spotlight Sponsors receive one 15 minute slot as part of their sponsorship of that Spotlight. Go here for more information on the Spotlight selection.

My company consists of children, student or amateur actors. Should I apply?
No. Part of our selection criteria is that the work is created and performed by professionals.

What support materials do I need to submit?

1. A high-quality 5-minute segment of the actual touring show that is intended to Showcase and reflects the actual number of touring performers. We also recommend you submit a full video of the entire work of art that will tour, if possible. If submitted, a selection committee member will review your full length video prior to attending selection committee meetings June 9–11, 2014.

2. A complete technical rider

3. Press packet including company information, reviews of submitted or other work.

4. Optional: Letters of reference from presenters, photographs, script, or other supporting materials.

Do I submit my application and materials by mail or electronically?
We will only accept applications and support materials on line. Support materials such as tech riders may be uploaded on line within the application. IPAY will accept video as either a YouTube or Vimeo web-based link. Please remember to provide us with a password if the video is password protected and be sure the link stays active. We strongly encourage you to check web-based links as IPAY cannot be responsible for non-working web links.

How many applications are received each year and how many companies showcase?
We generally receive 130-150 applications. Approximately 18 companies Showcase plus up to an additional 12 companies receive an opportunity for a low-tech 10 minute Spotlight or excerpt of their piece.

When does the committee meet?
The Selection Committee will meet June 9–11, 2014 in Philadelphia, PA. It is helpful if the contacts you list on your application are available June 9–11. Occasionally we make calls to artists/agents/managers if we have questions about their application.

When will I hear if I've been selected to Showcase?
We hope to notify artist/companies that have been selected to Showcase by the end of June 2014. Alternate and Spotlight artists will be contacted at a later date.

What is a Showcase Alternate artist?
The Selection Committee will recommend a few Showcase Alternates that would be offered a Showcase if a selected Showcase Applicant must withdraw. If Showcase Alternates do not receive a Showcase, they are the first applicants to be offered a Spotlight.

Who pays for artists to showcase?
For artists, Showcase is a marketing opportunity to sell work that is ready to tour. Artists are not paid for their performances by IPAY. IPAY pays for a portion of the technical requirements and provides the venue. It is up to each artist to secure funding from their company, government, arts council, and constituents to attend. We recognize that Showcasing is an investment for each company and we work with you to ensure your work is seen by over 300 attendees.

What expenses are involved in Showcasing?
Selected Showcase Artists are responsible for transportation to, from, or within Philadelphia to the designated venue, for accommodations and per diem while in Philadelphia or en route for artistic, technical, and representative's personnel; for any production or display materials; for transportation or storage of freight; and for proper visas and documentation for legal performance of Company's show.

IPAY works to meet the needs of all companies but may not be able to accommodate all the requirements in your standard rider. Please note that Showcase is a festival setting and you may be required to condense your regular load-in and technical schedule to less than four hours, in addition to working within a festival light plot. For technical needs that exceed IPAY's budgetary capacity, IPAY will work with Showcase Artists/Companies to share costs in order to create the best showcase possible. Showcase Artists/Companies may be responsible for production expenses which include but are not limited to charges for additional technical labor, back line gear, equipment rental, pyrotechnic permits, etc.

If you are selected to showcase, company or company's agent or manager must have an exhibit booth, which is an additional cost.

Are application fees refundable?
Application fees are non-refundable and non-transferable.

I applied but now have a schedule conflict and know I can't attend if I'm selected. What do I do?
Please contact the IPAY office immediately and notify us of your conflict. Unfortunately application fees are non-refundable and non-transferable so please consider your schedule and ability to travel to Showcase carefully prior to submitting an application.

Learn more about Showcase and its history.

If you have any questions or concerns that are not addressed on this website, please contact Susan Crofton at susan@ipayweb.org or call (011) 267.690.1325 or Sherri Leathers, Showcase Selection Committee Chair at Sherri.IPAY@gmail.com or (011) 615.782.4084.

We hope you will join us January 20-24 for Showcase 2015, presented by IPAY, in Philadelphia, PA!

In This Section
Additional Conference Information
Additional Venue, Travel & Hotel
Also See