Showcase FAQ

Montreal, January 27–30, 2016

en | fr

How do I apply?
Go www.ipayweb.org to complete an application. Applications and support materials will go live in late March and will only be accepted online. New this year we will be using IWANTTOSHOWCASE.ca to manage applications.

What is the deadline?
Early bird applications and payment at the early bird rate are due no later than April 24, 2015. Support materials can continue to be uploaded after April 24 and are due no later than May 12, 2015. Regular applications, support materials, and payment are due no later than May 12, 2015.

How many people attend Showcase?
Approximately 400 people including presenters, artists and agents attend Showcase each year.

Do I need to be an IPAY member to apply?
No, you do not need to be an IPAY member. The advantage to becoming a member when you apply is you receive a discount on your application fee.

Can I submit applications for more than one production?
Yes. Please complete a separate application for each production for which you are applying. An application fee is required per application.

Can my agent apply on my behalf?
Yes. Applications may be submitted by individual artists, companies, their agents, or managers.

Does the work need to be finished to apply?
Yes. The work for which you are applying must be completed by the date of your application. As part of the selection process the Selection Committee will review a complete online (ie Vimeo or YouTube) video of the entire piece you plan to tour. While it is not required, we strongly recommend you submit a full length video even if it is archival. We do recognize that some Equity agreements make this difficult but please submit as much current video of the actual show you plan to tour with as is possible.

Does the work need to be in English?
Yes, if the work was created in a language other than English, it must be translated into English to be considered by the Committee. All productions selected to Showcase must be performed in English.

Does the work need to be tour-ready to apply?
No, but as part of the selection process the Selection Committee will need to review a video (ie Vimeo or YouTube) of the actual piece you plan to tour. If selected for Showcase, the work must be ready to tour to Showcase in January 2016.

How do I get a spotlight slot?
Artists/companies not selected for Showcase will be considered to perform a 10-minute, low-tech selection of the show, or "Spotlight." Spotlights will be curated based on the selection committee's review of the applications. If you have indicated that you would be interested in a Spotlight on your application you will automatically be considered. The Selection Committee will notify you if you are selected. Spotlight Sponsors receive one 15-minute slot as part of their sponsorship of that Spotlight.

What support materials do I need to submit?
1. We recommend you submit a full video of the entire work of art that will tour and reflects the actual number of touring performers.
2. A complete technical rider
3. Press packet including company information, reviews of submitted or other work.
4. Optional: Letters of reference from presenters, photographs, script, or other supporting materials.

Do I submit my application and materials by mail or electronically?
We will only accept applications and support materials on line. Support materials such as tech riders may be uploaded on line within the application. IPAY will accept video as either a YouTube or Vimeo web-based link.

How many applications are received each year and how many companies showcase?
We generally receive 120–150 applications. Approximately 18 companies Showcase plus up to an additional 12 companies receive an opportunity for a low-tech 10 minute Spotlight or excerpt of their piece.

When does the committee meet?
The Selection Committee will meet June 17–19, 2015 in Montreal, QC. It is helpful if the contacts you list on your application are available during that time should we have questions.

When will I hear if Iʼnve been selected to Showcase?
We hope to notify artist/companies that have been selected to Showcase on or around July 3, 2015. Alternate and Spotlight artists will be contacted at a later date.

Who pays for artists to Showcase?
For artists, Showcase is an investment in a marketing opportunity to sell work that is ready to tour. Artists are not paid for their performances by IPAY. IPAY pays for and provides the venue and a portion of the production costs (which includes an approx. four-hour load in, house light plot and running crew). It is up to each artist to secure funding from their company, government, arts council, and constituents to attend (including travel, freight, per diems, accommodations, visas, artist fees, etc) and to pay for production costs beyond the IPAY provision.

IPAY works to meet the needs of all companies but may not be able to accommodate all the requirements in your standard rider. Please note that Showcase is a festival setting and you may be required to condense your regular load-in and technical schedule to less than four hours, in addition to working within a festival light plot. Showcase Artists/Companies may be responsible for production expenses which include but are not limited to charges for additional technical labor, back line gear, equipment rental, pyrotechnic permits, etc.

What expenses are involved in Showcasing?
Transportation to, from, or within Montreal to the designated venue, accommodations and per diem while in Montreal or en route for artistic, technical, and representative's personnel; production or display materials; transportation or storage of freight; and visas if applicable.

If you are selected to showcase, company or company's agent or manager must have an exhibit booth, which is an additional cost.

What is the criteria used for Selection?
The Selection Committee makes its choices based upon the following criteria. For more information about IPAY, the selection process, and the selection committee members, please visit our website: www.ipayweb.org.
In This Section
Additional Conference Information
Additional Venue, Travel & Hotel
Also See